AI Assistant for Your Business
A clinic automates intake without patient data leaving the building
A Toronto family clinic wanted to automate intake and reminders, but patient data could not touch an outside cloud. We built a private assistant on their own systems.
Bayview Family Health · Toronto, ON
100%
of patient data kept in-house
24/7
intake and reminders
22%
fewer no-shows
The challenge
Front-desk staff were buried in intake forms and reminder calls, yet anything touching patient data had to stay private. Off-the-shelf tools were a non-starter.
What we did
- 01
Mapped the intake and reminder flow with the front-desk team first.
- 02
Deployed a private assistant on infrastructure the clinic controls, with approval gates on anything sensitive.
- 03
Connected scheduling and reminders so no-shows drop.
“Everyone said we had to choose between automation and privacy. They proved we could have both, on our own server. My front desk can breathe again.”
Dr. Lena M., Clinic Director · Bayview Family Health, Toronto, ON